EduKick Program Terms and Conditions
The undersigned parent
or legal guardian (the "Parent") of the minor participant (the "Participant")
and the Participant hereby agree to the terms and conditions set forth herein
regarding Participant's application to and participation in any programs (the
“Program” or "Programs") provided by EduKick, Inc.
1. Payment Method/Fees: EduKick will accept the following
methods of payment
By Credit Card
– no administration fee for payments under $3,000 USD. Payments equal to or
above $3,000 USD are subject to a 3.00% administration fee.
By Bank wire
transfer - no administration fee charged (free)
By Bank Cheque
– no administration fee (Less than 10
business days before payment date a mail courier must be used to expedite the
cheque to EduKick Inc)
2. Payment
of Program Fees: The amount to be paid EduKick by Participant, as well as
the schedule of payments, depends on the type of Program that Participant
chooses to attend. A list of payment schedules is set forth below. In all cases,
a deposit in US Dollars is required upon submission of this application by
Participant.
A. Summer Camps, Spring or “Weekly” Camps, and Individual
Monthly Camps:
Payment 1 – A $200.00 USD non-refundable
administration fee and a deposit of $499.00 USD for a total or $699.00 USD is
required upon submission of the Program application
Payment 2 - 60% (sixty percent) of
Program fee balance due 60 (sixty) days prior to start date of Program
Payment 3 - Balance of Program fee due
thirty (30) days prior to start date of Program
Camp Cancellation/Refund
Policy: Once EduKick finalizes a Program, it makes financial commitments on
Participant's behalf and is obligated to secure and pay its overseas and
domestic Program partners for many aspects of the program, including
accommodations, language training, soccer/futbol training, ground
transportation, excursions and any other services. As a result, refunds (with
the exception of the non-refundable registration fee*) can only be extended to
Participant according to the schedule and for the amounts listed below:
If
cancellation occurs 30 or more days prior to departure, Participant will be
refunded all amounts paid with the exception of the $200.00 administrative
fee
If
cancellation occurs less than 30 days prior to departure date of Program, Participant will be refunded all amounts paid
less the $200.00 administrative fee and the $499.00 Program deposit.
No refunds
will be provided in cases where Participant of a Summer Camp Program or Custom
Monthly Program chooses to permanently withdraw upon or after the departure date
of such Program.
*Although non-refundable, the registration fee may be transferable to
another EduKick Program in exceptional circumstances and at the sole discretion
of an authorized representative of EduKick.
B. Boarding
School/Extended Stay Program:
Full Year:
Payment 1 - A
$200 non-refundable administration fee and a deposit equal to 15% (fifteen
percent) of Program fee upon submission of application
Payment 2 - 60% (sixty
percent) of Program fee balance due July 1
Payment 3 - Balance of Program fee
due September 1
Half
Year:
Payment 1 – A $200 non-refundable administration fee and a deposit
equal to 15% (fifteen percent) of Program fee upon submission of
application
Payment 2 – Balance of Program fee due November 1
Boarding
School/Extended Stay Cancellation/Refund Policy:
If
cancellation occurs 30 or more days prior to departure, Participant will be
refunded all amounts paid with the exception of the $200.00 administrative fee
and a $500.00 cancellation fee.
If
cancellation occurs less than 30 days prior to departure date of Program,
Participant will be refunded all amounts paid less 25% of Program fee.
If
cancellation occurs on or after departure date of Program, Edukick will issue a
refund of 50% of the cost of the Boarding School Program in which Participant is
enrolled, in cases where Edukick receives Participant's request for permanent
withdrawal from the Program in which he/she is enrolled prior to September 15.
NO REFUND will be issued for any Participant of a Boarding School Program who
voluntarily withdraws from the Program in which he/she is enrolled on or after
September 15.
Boarding
School Late Payment Fees & Program Forfeiture:
Payments received
by EduKick after the due date of the Boarding School Program in which the
Participant is enrolled (as listed above and also on the EduKick Registration
Form) are subject to late payment fees as described below:
1. An initial
$150 (one hundred fifty US dollars) late fee will be assessed on any student
account upon which payment # 2 is not made by the payment due date of July
1st.
2. An
additional $150 (one hundred fifty US dollars) late fee will be assessed on any
student account upon which payment # 2 is not made within 14 days by the payment
due date of July 1st.
3. An
additional $150 (one hundred fifty US dollars) late fee will be assessed on any
student account upon which there remains an outstanding balance after the due
date of the final payment of September 1st.
4. An
additional $150 (one hundred fifty US dollars) late fee will be assessed if
outstanding balance has not been paid in full within 30 (thirty) days of the due
date of the final payment of September 1st.
In all cases,
the account of a Participant in any of the EduKick year-round boarding school
Programs must be paid in full prior to the January start-date of the 2nd
semester of the Program in which Participant is enrolled. EduKick reserves the
right, in its sole discretion, to not allow a Participant to attend the 2nd
semester of the Program in which he/she is enrolled if Participant's account is
not paid in full by such date. Further, Parent and /or Participant acknowledge
and agree that, if necessary, Participant's full cost of returning home from the
Program's host country will be at Parent and/or Participant's sole expense.
EduKick also
reserves the right to suspend any or all of its present or future services to
Participants who have not met their financial obligations to any Program. Such
services include, but are not limited to, the release of academic transcripts,
grades, references, and placement materials, as well as access to various campus
offices and facilities.
Any account
that is severely delinquent may be referred to a collection agency or lawyer for
collection. Any expenses incurred by EduKick in doing so will be added to the
balance due.
*Although
non-refundable, the registration fee may be transferable to another EduKick
Program in exceptional circumstances and at the sole discretion of an authorized
representative of EduKick.
C. Team
Tours and Tournaments Abroad:
Payment 1 – A $1,000.00 USD
registration fee. This fee is non-refundable if tour is cancelled by the team.
If team proceeds to make payment #2, the $1,000.00 USD is credited and deducted
from final balance payment (Payment #4).
Payment 2 – 20% (twenty percent) of
Team Tours and Tournaments Abroad Program fee due ninety (90) days prior to
start date of Program
Payment 3 - 60% (sixty percent) of Team Tours and
Tournaments Abroad Program fee balance due 60 (sixty) days prior to start date
of Program
Payment 4 - Final Balance of Team Tours and Tournaments Abroad
Program fee due 30 (thirty) days prior to departure date
Team Tour
Cancellation/Refund Policy
Although
non-refundable, the registration fee may be transferable to another EduKick
Program in exceptional circumstances and at the sole discretion of an authorized
representative of EduKick.
3.
Program Contents/Daily Itinerary: Please refer to the website at www.edukick.com
for a complete description of what is included in the Program fees for each
particular Program. EduKick reserves the right to make changes, cancellations,
or substitutions to the Program for reasons including, but not limited to,
insufficient enrollment, emergency or changed conditions in a host country, or
other circumstances beyond EduKick’s control which may affect a Program. If the
Program is canceled 60 (sixty) days or less from the Program start date, a full
refund will be issued. Whereas EduKick makes every attempt to follow the Daily
Itinerary of a Program, as posted on our website, the actual daily itinerary is
subject to change and EduKick reserves the right to make such
changes.
3. Late Arrival to Gate City (Air transportation is
not included in any of the Programs): Participants, however, will be
notified in advance of the specific flight from the North American “gate city”
to the Program host city on which EduKick provides an adult monitor or monitors
(the "EduKick flight"). It is the Participant's responsibility to arrive at the
designated airport far enough in advance to meet the EduKick monitor(s) and
board the EduKick flight. EduKick is not responsible for a late arrival of
any Participant regardless of the cause. If a Participant fails to arrive on
time for the EduKick flight, EduKick will make reasonable efforts to have an
adult monitor wait for the Participant, secure overnight lodging at the gate
city, and arrange for the next available flight to the Program host city. Parent
and/or Participant agree to pay for all of Participant's expenses incurred as a
result of Participant's late arrival including flight change fees, ground
transportation to and from hotel and airport, overnight lodging, meals, and
reimbursement of flight change fees of EduKick adult monitor.
5.
Delayed
Flights : EduKick is not responsible
for any inconvenience or expense caused by a delay to any connecting flight
reserved by a Participant or any Group chaperoned flight. EduKick will assist
Participants with re-ticketing and booking next available flights and booking
hotels for overnight stays if required but all costs incurred must be paid for
by Participant. EduKick will provide the necessary support to Participant in any
claim against the airline for the delay.
6.
Lost or
stolen Property: EduKick is not responsible
for any inconvenience or expense incurred by an incident of lost or stolen
property. All of Participant’s belongings and valuables are the responsibility
of Participant. EduKick will provide support to Participants if an incident
occurs, inform the local police of the incident and help Participant file a
lost/stolen report.
7.
Incident/accident outside of EduKick Program: EduKick is not responsible for any
incident/accident that occurs outside of the supervision of any EduKick Program.
EduKick staff must be informed and give authorization to any Participant who
wishes to take part in an activity outside the Program. A parental permission
release form is required to be signed by Participant’s parent to release EduKick
from any responsibility while Participant has left the program. If Participant
leaves the Program without consent or without the required release form this is
at there own risk.
8.
Additional Charges:
A. Group Chaperoned Flights
: A $100 USD fee is required at time of booking for each Participant who
wishes to book a seat on one of EduKick's chaperoned flights from JFK Airport,
New York to the European destination of the host camp. EduKick provide adult
Monitors on all group flights from JFK Airport, New York to Europe.
B. Group Chaperoned Flights & Connecting
flight pick up/drop off : A $150 USD fee is required at time of booking
for each Participant who wishes to book a seat on one of EduKick's chaperoned
flights from JFK Airport, New York and will be connecting into and out off JFK
Airport and requires an escort to/from the connecting flight to the group
flight.
C. Group Chaperoned Flights & Connecting
flight pick up/drop off with
Unaccompanied Minor service : A $200 USD fee is
required at time of booking for each Participant who wishes to book a seat on
one of EduKick's chaperoned flights from JFK Airport, New York and will be
connecting into and out off JFK Airport and requires unaccompanied minor escort
service.
D.
Incidental Charges: Parent and/or Participant are responsible for all
incidental charges to Participant's hotel room, including but not limited to,
room service, laundry service, telephone charges, and movie/television
charges.
E. Special
Airport Transfer Charges: Parent and/or Participant are responsible for an
additional fee incurred by Participant involving individual airport pick-up or
drop-off of Participant to/from Program host city. Please note that this fee
varies depending on the market rate for such service in each Program host city.
Such fee must be paid in cash directly to driver of transportation service and
usually ranges from 50 (fifty) Euros to 150 (one hundred fifty) Euros for each
one-way trip.
F. Physical
Damage Caused by Participant: Parent and/or Participant are responsible for
and will be charged for any and all physical property damage caused by
Participant. Property damage includes, but is not limited to, any physical
property located on hotel, youth hostel or dormitory premises (and any property
belonging to such) where Participant is staying during Program; any physical
property located on school premises (and any property belonging to such school)
where Participant is studying during Program; any physical property located on
sports training facility (and any property belonging to such facility) where
Participant is training during Program; as well as any property belonging to any
other Participant, Monitor, or Staff Member of Program.
9.
Insurance/Injuries:
A.
Insurance: EduKick is not responsible for events out of its control
during any of its Programs which include, but are not limited to, instances of
theft, burglary, assault, injury, loss of property, medical emergencies or other
medical needs, acts of terrorism, Acts of God, or any other risks which arise as
a result of traveling abroad. Accordingly, Parent agrees to procure on behalf of
Participant, personal insurance necessary to cover all costs incurred by
Participant in the Program. Parent agrees to provide EduKick with evidence of
said insurance 30 days prior to Participant's departure for the host country of
the Program. If evidence of the necessary insurance is not provided accordingly,
EduKick reserves the right to deny Participant participation in the program.
Parent and Participant acknowledge that it is his/her responsibility to
understand the limitations of their insurance coverage and agree that EduKick is
in no way responsible for any losses not covered by the insurance policy.
B. Injury
to Participant: Injuries sustained by Participant while attending an EduKick
Program, especially those occurring as a result of soccer training or
participation in a soccer game, WILL NOT result in a refund. Injuries are an
unfortunate part of participation in a sport and will inevitably occur.
However, EduKick cannot recuperate the fixed cost of food, room and board,
transportation, and all other expenses associated with Participant's attendance
in an EduKick Program. If Participant needs to leave a Program due to injury,
flights and other transportation must be arranged by Parent at Parent's
expense. Future enrollment in an EduKick Program, however, will be discounted
or credited accordingly.
EduKick does, however, purchase a limited
travel health insurance policy for each applicant that attends our summer
camps or monthly programs. See here:
http://www.culturalinsurance.com/ for North Americans
participants
http://www.mnui.com/ for all others
participants
10. Travel Documentation: The procurement of any
passport, visas or other required travel documents necessary to participate in
the Program is the sole and absolute responsibility of Parent and
Participant. Copies of all travel documents should be kept by Participant and
Parents in the event of an emergency. Whether a U.S. citizen or not, Participant
shall hold EduKick harmless in the event Participant cannot obtain the necessary
documents for participation in the EduKick Program. Participant further
understands that the inability to obtain visas and other documents does not
constitute grounds for a refund or waiver of any Program fees.
11.
Accommodations Policies:
Participant understands that EduKick does
not directly provide nor profit from the accommodations offered through its
overseas partners or affiliates for its Programs and therefore, EduKick assumes
no responsibility for any issues that may arise with respect to participant's
accommodation once the program has begun. Any complaints or concerns regarding
accommodation must be addressed with the accommodations coordinator in the host
country location for the participant's program. This includes issues relating to
proximity to your program locations, the quality of the accommodations, issues
relating to roommates, cleanliness or any other issue as it relates to the
accommodation. According the terms of all programs provided by EduKick the
program fees paid by participant include accommodation. Participant is
responsible for any costs incurred for transportation between the accommodation
and the program locations, including fare for buses, taxis, trains or any other
transportation costs. EDUKICK does not guarantee the location of accommodations
nor does it guarantee any amenities that may or may not be included in the
accommodations. Participant further understands and agrees that accommodation is
for the participant only and it is not possible to have friends, family or
others stay with you unless you have received express written permission from
EduKick and the landlord of the accommodations. Further, in light of having
roommates to consider, the fact that each landlord has its own rules for their
premises, and the security risks associated, entertaining guests in the
accommodations is also not permitted. Like each participant, EduKick is at the
mercy of the accommodations coordinator in the host country with respect to
learning this information and facilitating the best option for accommodation
available to each participant.
12.
Agreement to Abide by EduKick Policy: Parent and Participant acknowledge
that each has read and understand the Policies contained in this Policy Page, as
well as the Code of Conduct attached hereto as Exhibit A and incorporated herein
by reference, and will abide thereby. Failure to comply with the Policies of
EduKick and the Code of Conduct may result in disciplinary action of Participant
including, but not limited to, dismissal from the Program at the sole and
absolute discretion of EduKick. If Participant is dismissed from a Program for
failure to comply with the Policies of EduKick, Parent and Participant agree
that (a) the full cost of returning home is at Parent and Participant's sole
expense, and (b) Participant will not receive a refund of any Program Fees as a
result of the dismissal. Parent and Participant further agree that participation
in the Program may be terminated if Participant is expelled, suspended or
otherwise disciplined from a partner school, or by civil authorities, or if
EduKick, in its sole and absolute discretion, determines that Participant's
conduct is incompatible with the interests, safety or welfare of other
participants in the Program. Parent and Participant agree to indemnify EduKick
if EduKick sustains any financial loss or liability as a result of the actions
of Participant.
13. Hold Harmless: Parent and Participant
hereby agree to indemnify and
hold harmless EduKick, its officers,
directors, employees, shareholders, affiliates, agents and representatives, from
and against any and all damages, losses, claims, liabilities, deficiencies,
costs, fees (including reasonable attorneys' fees) and expenses, arising out of
or resulting from participation by Participant in any EduKick Program.
14. Limitation of Liability: IN NO EVENT SHALL EDUKICK BE
LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, EXEMPLARY, SPECIAL, INCIDENTAL OR
PUNITIVE DAMAGES OF ANY KIND, INCLUDING WITHOUT LIMITATION, DAMAGES FOR ANY LOSS
OF OPPORTUNITY OR OTHER PECUNIARY LOSS, WHETHER SUCH LIABILITY IS BASED UPON
CONTRACT, TORT, NEGLIGENCE OR OTHER LEGAL THEORY OTHER THAN THE INTENTIONAL
MISCONDUCT OR WILLFUL MALFEASANCE OF EDUKICK. IN NO EVENT SHALL EduKick’s TOTAL
AGGREGATE LIABILITY TO THE PARTICIPANT UNDER CLAIMS ARISING UNDER THIS AGREEMENT
EXCEED THE TOTAL AMOUNTS PAID BY THE
PARENT AND PARTICIPANT TO EDUKICK.
15. Dispute
Resolution Policies and Grievance Procedures:
In the event where
Participant has a complaint with any part of a program, the following grievance
procedures must be followed for all program locations.
(a) Participant
will address all such complaints, concerns, conflicts or related problems
immediately and directly with the EduKick resident or the appropriate
representative of EduKick's partner organization on the ground in the host
location. At which time, EduKick and/or its partner organization will attempt to
rectify the problem by working directly with participant and by offering
proposed solution (s).
(b) If EduKick or its partner organization are
unable to devise a mutually-acceptable solution, participant or parent must
complete an official complaint form (which can be acquired from an EduKick
representative or that of its partner) and submit directly to the host
representative and the Program Coordinator with whom participant enrolled for
that specific program at EduKick headquarters in a further attempt to rectify
any conflict. The complaint form will then be reviewed by the Program
Coordinator who will discuss the specifics with the appropriate representative
in the host country and directly with the participant. Further solutions to
resolve the complaint will then be presented to the participant, one of which
must be accepted by participant or parent within reason.
(c) If all
proposed solutions have not rectified the problem and the participant still
feels the situation, including all proposed solutions, is unreasonable, the
participant or parent must notify the management at EduKick head office in
writing and explain the full details of the situation. At this stage a decision
will be made by EduKick, at its sole discretion, whether a refund of any amount
is warranted. All decisions made by EduKick, in its sole discretion, are final.
(d) If participant leaves program host country before exhausting all
grievance procedures, no refunds will be provided and no further recourse is
available to participant from that point.
16. Use of
Information: EduKick occasionally uses photographs of its Program
Participants on its website and print marketing materials. Parent and
Participant consent to use of such photographs. Participant agrees that EduKick
may add participant's name and email address to an email distribution list which
will be shared with other Participants on an EduKick Program, unless EduKick is
otherwise notified in writing.
17. Miscellaneous:
(a) Entire Agreement: This Agreement constitutes the entire
understanding and agreement of the parties with respect to its subject matter,
and supersedes all prior and contemporaneous understandings and agreements,
whether written or oral, with respect to such subject matter.
(b)
Governing Law: This Agreement shall be governed and construed in all
respects by and in accordance with the laws of the State of Illinois.
(c) Notices: Any notices required or permitted hereunder shall
be given to EduKick at the address specified below or at such other address
EduKick shall specify in writing and to Parent and or Participant at the address
specified on the Program application or at such other address as Parent and/or
Participant shall provide in writing to EduKick. Such notice shall be deemed
given: upon personal delivery; if sent by telephone facsimile upon confirmation
of receipt; or if sent by certified or registered mail, postage prepaid, three
(3) days after the date of mailing.
EduKick, Inc.
3501 N. Southport Avenue, #115
Chicago, Il 60657
(d) Costs
of Prevailing Party: If either party brings an action to enforce the terms
of this Agreement, the prevailing party shall be entitled to recover all costs
and expenses, including attorneys' fees, from the other party within reason.
(e) Counterparts: This Agreement may be executed in one or more
counterparts, each of which shall be deemed an original, and all of which
together shall constitute one and the same Agreement.
EXHIBIT
A
Participant Code of Conduct:
Participants in
EduKick Programs are expected to respect the local people and customs of the
host country in which they are visiting. Participants are subject to local laws,
standards of living, and all that comes with living in a foreign country.
Participants may also be subject to the rules and regulations set forth by the
host institution.
1. Participant Responsibility:
Participants are responsible for understanding issues related to the
legal, cultural, safety, health, political, and religious issues of their host
country. Participants are responsible for themselves while traveling abroad and
are expected to respect local people, customs, property, laws, and all other
aspects of life in the host country.
2. Security:
It is
not possible for EduKick or its partners to be solely responsible for the
Participant's security while abroad. Each Participant is responsible for one's
own safety and therefore should be constantly aware of their environment and the
situations they put themselves in. Any activity which endangers oneself or
another participant in an EduKick program is unacceptable. A Participant that
knowingly and purposely engages in such behavior may be asked to leave the
program with no refund at the sole discretion of EduKick.
3. Drugs,
Alcohol, and Weapons:
Most EduKick Participants are minors, and
consequently EduKick WILL NOT tolerate any involvement, be it consumption,
sales, or possession, of alcohol, drugs, any other illegal substances, and/or
weapons of any kind. Should EduKick or its affiliated partners learn of any such
activity, unlawful drinking of alcoholic beverages, or illegal purchases, those
participants will be immediately expelled from the EduKick Program in which they
are enrolled and no refund will be provided.
4. Program
Activity Attendance:
It is essential that Participant attend all
language classes and soccer training to keep up with the group. Each Participant
is expected to maintain 100% attendance to all scheduled activities (including
sport, language classes, social activities, etc.). If deemed by EduKick or its
partners that a participant has failed to attend courses in accordance with
their program requirements, EduKick at its sole discretion may dismiss the
participant from the program with no refund provided.
5. Free
Time:
Participants should be aware that EduKick Programs are academic
and athletic in nature and that "free time" is somewhat limited. Please note,
however, that there will be occasional “down time” between activities when
Participants will be responsible for entertaining themselves for short periods
of time at the affiliated hotel or residential lodging facility. This time is
intended for rest, emailing home, visiting with fellow campers, personal time in
room for study, watching TV, etc. EduKick Programs are designed to be group
activities and thus, we expect all Participants to engage in all activities.
EduKick's bilingual professional staff provides daily supervision of
Participants. Participants will NOT be allowed to travel apart from the group at
any time without explicit permission by an EduKick staff member. Parents CANNOT
provide "special permission" for Participants to engage in any activity that is
not part of the regular EduKick curriculum. Participants are expected to arrive
in a timely matter at all times to group activities. EduKick reserves the right
to dismiss a participant that knowingly violates these rules.
6. Local Customs and Laws:
Participant understands and
agrees that the Program entails travel to a foreign country, with different
customs, standards, laws and risks to which Participant may be unaccustomed.
Participant understands and acknowledges that (a) he/she may not agree with
local customs and standards; (b) he/she may be arrested and/or imprisoned upon
acts committed in violation of local laws; (c) there exists crime in foreign
countries and that he/she may be a victim of such crime. Participant understands
and accepts the above-described risks and other risks associated with travel in,
to and among foreign countries. Participant understands that he/she is
responsible for exercising caution and common sense at all times and agrees to
release and not hold EduKick responsible for any such problems encountered while
participating in an EduKick program. EduKick minors that consume alcohol or
illegal drugs or violate any other local law will be subject to arrest and/or
imprisonment (upon acts committed in violation of local laws).